Laura Kesselring: Juried Show Venue
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Subject: The Juried Show Venue:
The Actual Submission Process [Part B]
Date: Sun, 23 Jul 2000 16:59:50 -0700 (PDT)
From: "Laura A. Kesselring" <paintgirl74@yahoo.com>

Part 6 in an approximately 12-Part Series

The most important thing to remember is to include EVERYTHING they ask for when submitting your materials. Once I sent everything but forgot to send the slides! It can be especially hard to remember everything when you are entering a bunch of shows at one time--a good rule to stick to is to complete your submission packets one at a time--don't label slides all at once for 3 different shows, for instance.

Things to include in your submissions:

SLIDES: The most important thing! Make sure your slides are not glass-mounted-every show I have entered says they do not want these. Make sure slides are labeled according to the show's requirements-supposedly shows are picky about this. However, I have a standard way I do most slides and unless the show's way is radically different, I stick with my way (artist name & phone # on top, title and media and size on the bottom). ALWAYS indicate the top of the slide with an upward-pointing arrow! Some shows do not allow labels and will want you to write (or stamp or type, whatever) the info directly on the mount-if this is the case, do what they want. Otherwise use labels because you can usually remove these if you need to later on-I use return address labels, Avery #5267. I have a sheet pre-typed of top labels with my name, phone #, copyright symbol (VERY important!), and date created-I have a separate sheet for 1998, 1999, 2000 so that I can just choose the right one (correct date) for each piece. I also draw a top arrow on this label. Then I use a blank bottom label and just handwrite the info (title, etc.). Put the slides in a slide sheet, but not a whole one if you can help it-cut one up into pieces with 2, 3, 4, 6 pockets, however many you need (most shows don't want a whole slide sheet).

ENTRY FORM: Fill out the entire form, including price and insurance value (I put the same amount for price and insurance value--more on pricing in the next column). If your work is not for sale (check to make sure the show allows this--some don't), make sure you establish an insurance value. Again, I do not recommend entering shows that will not insure your work while it is on their premises. Make a copy of the entry form once it is completed for your records so that you know what you entered and what prices you put, etc.--or else have some other system of recording the show info and pieces entered (if you would like a copy of the system I have for this, email me and I will send you an example of the pages I use). Make sure you sign the form if they ask for that.

NOTIFICATION CARD: Some shows will have this, some won't. If they do, you need to fill out your name and the titles of your pieces, and the juror will mark "Accepted" or "Not Accepted" and mail it back to you separately. Sometimes you have to address it to yourself and stamp it. I have mixed feelings about this because I often get my stamped (by me) notification card returned in the return envelope with my slides! But anyway, if there is one, fill it out according to their instructions.

ENTRY FEE: Check or money order-make sure you make it out to the correct party (it should be specified in the prospectus).

RETURN ENVELOPE: Most shows tell you to send a #10 envelope and no smaller, stamped and self-addressed. I go a little further and send a padded envelope (6" x 8") to insure the safety of my materials. I also send the entire submission in a larger padded envelope, usually 8" x 11". Either way, you will need 55c postage for both return and submission envelopes because of the weight of the materials. Make sure when you send everything you send it to the right address-check the prospectus.

Again, don't send a resume or bio at this stage unless they specifically ask for it. And make sure you allow enough time for the Pony Express to deliver your submission--I usually try to mail it at least a week before the due date. In the next column, I'll discuss the tricky business of pricing your work, which you'll usually need as you are submitting your materials, before you've even been accepted.

Up Next: "Pricing Your Work for Sale"
Coming Soon: "Waiting to Hear"


Juried Show Venue: Table of Contents
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